Central England Co-Operative Careers

Executive Assistant (Secretariat)
Full Time

Contract Term

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Human Resources - Staffordshire

Job Description

As one of the UK’s largest Co-operative societies our colleagues are the key to our success, which is why we want the very best people as part of our team.

Executive Assistant Secretarial

About the role

Are you an Executive Assistant who has a strong understanding of corporate governance procedures and frameworks within a large business?

The role

Working as part of a team of Executive Assistants, you will provide comprehensive and confidential administrative and secretarial support to the Society Secretary and Assistant Society Secretary, to ensure the timely and effective operation of the Society's governance structure and related procedures.

In this varied role you will:

Provide administrative support to the Secretarial team including:

Setting up Board and Board Committee meetings

Agenda and document preparation

Attendance at meetings when required, documenting minutes and summarising meeting actions

Venue hire and accommodation arrangements (in respect of off-site meetings)

Collation of documentation and supporting information for the Society's Annual and Interim Members' meetings and annual elections

Collation of departmental content for inclusion in the Society's Annual and Interim reports

Collation of documents in liaison with the Corporate Trustee to the Society's Defined Benefit Pension Scheme for the regular schedule of Joint Working Party meetings

Co-ordinating the completion and submission of annual returns and related matters in respect of the Society's subsidiary entities.

Proactively managing diaries, correspondence, invoice payments and communications to the Society Secretary.

About you

Experience of directly supporting senior executive teams, in a fast-paced business

Understanding of corporate governance procedures and decision-making frameworks within a large business

Able to demonstrate exceptional organisational skills and attention to detail

Strong numeracy and literacy skills

Excellent proof reading and editing skills and the ability to implement corporate brand guidelines

Taking minutes at senior level meetings

Proven ability to deliver within strict timescales

Ability to produce work that is accurate whilst working under pressure

Ability to multi-task and prioritise effectively whilst supporting a team

Experience of providing secretarial support to a Board of Directors and/or Board Committees would be beneficial, but not essential.

The team operate on varying shift patterns between the hours of 8.30 and 5.30, therefore some flexibility of working hours is required.

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Central England Co-operative

Central England Co-operative is one of the most successful independent co-operatives in the UK with gross sales in excess of £1bn and over 8,800 colleagues operating across 16 counties from the heart of England to its eastern shores.

Central England Co-operative colleague enjoy a wide range of benefits, including Society Membership, colleague discount on purchases, pension and health scheme.

Our main business activities include retail food and funeral services, although our diverse retail interests range from coffin manufacture to florist shops and travel agents, as well as the management of a significant property portfolio.

At Central England Co-operative Society we are all individual, like you. We value your individuality and welcome applications from all members of society regardless of personal characteristics.

We have an ambitious growth strategy centered on new site development to deliver continued success. In 2013 we were proud to be named UK Co-operative of the Year in recognition of the contribution we make to our members, local communities, the environment and wider society, as well as our strong business performance.